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Home / Services / Borrowing / Course Reserves / Reserve Desk Faculty Information / Reserve Guidelines and Procedures for Faculty

Reserve Guidelines and Procedures for Faculty

Faculty members may place materials on reserve in the Fine and Performing Arts Collection. The following guidelines and policies pertain only to materials on reserve at this desk.

  • Accessibility - remember, when an item is placed on reserve, it will be on closed shelves in the Art and Music Office. This will make the item less accessible to the public than it would be left in the open stacks. Remember, also, that items will be on reserve for the entire university community, not just your class.
  • Usage - An item placed on reserve should be assigned reading or listening – leaving "suggested" materials in the open stacks or shelving units. Our records show that materials that are not required reading or listening are seldom, if ever, used.
  • Number of Copies – Only one copy of a book, score, or recording may be placed on reserve for a class, unless instruction dictates the need for additional copies. One copy is meant to serve up to 25 students.
  • Loan Periods - You may select one of the following loan periods for each item you place on reserve:
3-day Used for lengthy reading materials; item may be used in or out of the library.
3-hour building use only This is for videos and DVDs only; item must be used in the library.
3-hour overnight This is for videos and DVDs only; item may be used in or out of the library, and overnight if checked out less than 3 hours before closing.
  • Materials for Reserve
    • The following are examples of items that the library will place on reserve:
      • Library-owned books and scores;
      • Personal copies of books and scores;
      • "Fair use" photocopies, both personal and from items the library owns (1 article out of a periodical issue, 1 chapter out of a book, 1 short story, 1 poem, 1 map, or 1 chart);
      • Photocopies with properly granted copyright permission;
      • Class tests and problem solutions;
      • Recordings owned by the library or the instructor;
      • Recordings not copyrighted (i.e. instructor prepared recordings-single copies only); and
      • Instructor-prepared items, such as tests, sample papers, or class syllabi.
    • The following are items that the library will not place on reserve:
      • Library current periodicals,
      • Library bound periodicals,
      • Interlibrary loan items,
      • Consumable workbooks,
      • Course packets,
      • Reading packets (anthologies),
      • Any "fair use" photocopy that was on reserve the previous semester and does not have proper copyright permission, and
      • Unauthorized copies of copyrighted recordings and videotapes.
Procedural Information
  • Making Reserve Requests - Late in the semester, instructional faculty will receive a letter via e-mail with reserve instructions and a hyperlink to a blank reserve request form.  Reserve lists received by the due date will be processed and ready for your students by the first day of classes; lists received after the due date will not be ready for your students when classes begin.
  • Late Requests - After the third week in the term, we can usually provide one-day service for placing items on reserve.   Please fill out a reserve request form and return it to our desk. Reserve staff typically work M-F 7-4pm. Requests submitted mid to late afternoon will not be available to your students until the following day. Please plan accordingly.
  • Additions or Deletions to Reserve Lists - Material may be removed from or added to your reserve list at any time. We do encourage you, however, to initially request the entire semester’s materials as much as possible.
  • Photocopying - We will photocopy periodical articles or book chapters for you from materials we own, following guidelines of copyright restrictions. This generally means one copy of an article from a single periodical issue, or one chapter from a book. Scans we make are kept in our files for two years in case you want to use them again. However, they may not be used in successive semesters without proper copyright authorization.
    • Note: If you need multiple copies of a periodical article, you will need to write the publisher for permission, or ask for reprints of the article. Most publishers are willing to cooperate.
  • Personal Copies - We accept your personal copies of recordings, books, scores, or photocopies to put on reserve, but please observe the following:
    • One copy is expected to serve about 25 students and all copyright restrictions apply.
    • Personal materials are returned when requested or after the end of the term.
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Rod Library

1227 W 27th Street
Cedar Falls, Iowa 50614
(319) 273-2838  |

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