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Chapter 2: Organization

Administrative Organization

Within the University structure, the Rod Library is part of the Academic Affairs division, under the direction of the Provost and Vice President of Academic Affairs. As seen on the Library Administrative Organization chart, the Library is organized into divisions and units reporting to the Dean of Library Services.

The staff of the Library consists of part-time student employees, merit system staff members, professional and scientific staff, and faculty members (including the Dean, Associate University Librarians, Unit Coordinators/Heads, and non-administrative librarians). Student employees work in each unit, collection, or area of the Library and in the Dean’s Office. The responsibilities of each area, along with a summary of typical student responsibilities within them, are described below.

Description of Units, Collections, and Areas

The Library Services desk is a collaboration between the Access Services Unit and Research & User Services Unit to provide circulation of library materials and equipment, shelving of library materials, interlibrary loan, reserve services, and reference assistance to library patrons. Typical student responsibilities at the Library Services desk include shelving library materials, staffing the library services desk, circulating materials and reserves, opening and closing of the Library, processing interlibrary loan requests, answering less in-depth reference questions, and moving materials, furniture, and equipment. 

The Resource Management Unit is made up of two sections; Collections and Acquisitions. The Collections section is responsible for selection of all materials added to the library’s collections, management and evaluation of the encumbrance and expenditure of the library materials budget, liaison with teaching faculty to monitor campus needs, preparation of reports on library resources and services, and pursuit of cooperative collection development projects with other state institutions of higher education. Typical student responsibilities within this section include searching incoming materials recommendations on the library's integrated system, sorting and distributing information on materials available to the subject bibliographers, verifying and completing bibliographic information using print and electronic resources, complete order cards, searching incoming gifts on the library system, and compiling lists of materials for donors.

The Acquisitions section acquires material in all formats and languages for locations throughout the Rod Library; processes all incoming and outgoing mail for the Library; maintains accurate records for the check-in and withdrawal of periodicals, newspapers and serials; claims titles not received; and prepares material for binding, including theses and dissertations. They also evaluate books in need of mending and do minor repairs. In addition, the Acquisition section helps in the receipt and management of electronic titles, manages license agreements and the budgets and financial reports for library materials. Typical student responsibilities in the unit include, checking in periodical and newspaper issues, book mending, sorting, processing and distributing mail coming into the library, packaging and sending out mail, preparing materials for binding, and searching records in the library's integrated system.

Staff in the Fine & Performing Arts Collection are responsible for the collection and library services in the areas of art, interior design, music, textiles and apparel, and theatre. These services include providing reference and library instruction for library users; developing, maintaining and evaluating the collection; circulating materials, especially those housed in the Fine & Performing Arts Collection (e.g. DVDs, LPs, CDs, and playscripts); providing an environment for listening to and viewing materials; and developing, maintaining, and displaying the Rod Library Art Collection. Typical student responsibilities include providing information to library users about collections and services; facilities and equipment; circulating fine and performing arts materials as well as scores, books, and videos; providing basic reference assistance in art, interior design, music, textiles and apparel, and theatre; performing bibliographic searches for collection development purposes; shelving; and shelf-reading.

Staff in the HNI Instructional Resources and Technology Services (IRTS) are responsible for providing services and resources that support UNI teacher education programs for students, faculty, staff and the Iowa community at large.  Resources are representative N/K-12 materials available for preview, analysis and circulation. Typical student responsibilities includes providing basic reference assistance, shelving library materials, working at the Circulation service desk including opening and closing facility, processing materials (applying spine labels and property stamps), helping with the inventory process, assembling displays and assisting in troubleshooting basic technology questions.

Staff in Special Collections & University Archives are responsible for housing rare, valuable, and sensitive library material, arranging archival and manuscript material for public use, creating indexes and finding aids for archives and manuscripts, assisting patrons in using special collections, and advising on and off-campus community members on UNI history. Typical student responsibilities within Special Collections & University Archives include assisting patrons with basic reference queries, staffing the reference desk, digitizing photographs, creating indexes for university archives materials, assisting in the curation and installation of exhibits, updating online historical essays and other website content, and shelving materials.

Staff in the Youth Collection are responsible for building, maintaining, promoting, and evaluating Rod Library's collection of children’s and young adult materials; providing reference services and instruction using those materials; and serving as a professional resource for Iowa educators. Typical student responsibilities in the Youth Collection include shelving books, checking bibliographies against the library system, processing materials, assisting patrons with reference questions, helping with the inventory process, delivering Youth materials across campus, and assisting in assembling displays, collecting materials for patrons or library staff, and creating bibliographies and indexes.

Library Information Technologies is managed centrally by UNI Information Technology which has various units within its structure. Library Information Technologies is responsible for maintaining and enhancing library technology infrastructure, supporting public access to library electronic resources, providing direct technical assistance to library personnel, communicating with library personnel and patrons about technology changes, and planning for and evaluating emerging technologies. Typical student responsibilities within Library Information Technologies include installation and troubleshooting of equipment and software, inventory and organization of equipment and software, maintenance of data cabling, and documentation of setup and troubleshooting procedures.

The Cataloging/Metadata Unit's responsibilities include placing orders, creating, verifying, and organizing bibliographic records for our online catalog, receiving, cataloging, and processing all library materials in all formats, providing access to electronic resources, and assisting with the UNI ScholarWorks institutional repository. Our student employees' responsibilities include preparing materials for circulation and assisting with database maintenance, (including the transfer/withdrawal of materials, authority control tasks, ScholarWorks), as well as other cataloging-related projects.

The Digital Scholarship Unit coordinates the University's institutional repository, UNI ScholarWorks, along with SelectedWorks Faculty Profiles. The Unit also oversees scanning and scholarly communication activities. The purpose of UNI ScholarWorks is to collect, preserve, and make available the digital research and creative and scholarly output from the University of Northern Iowa community. Typical student responsibilities within the Digital Scholarship Unit include scanning, working in UNI ScholarWorks, and adding publications to the SelectedWorks Faculty Profiles.

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