ScholarSpace Terms of Use

Policy Statement

Use of Room. 

• This room is intended for groups of 50-106.
• May be used by visiting lecturers, public events and scholarly communication on campus. 
• All events must be reserved and/or sponsored by UNI faculty, staff or students. 
• The room is not intended for social events and/or retirement parties. 
• Library faculty and staff will have priority use of this room and are not subject to these restrictions.
• Regularly occurring meetings and other uses of the space are at the discretion of the Library Dean’s Office.

Hours of Use. The room may be reserved for use only during regular library hours.

Capacity. The ScholarSpace holds a maximum of 106 people without tables. If you need space for fewer than 50 people or to use the space outside of ScholarSpace, email libfacility@uni.edu for assistance.

Access. Checkout the key from the Library Services Desk using your UNI ID.

Sound Levels. The 3rd floor is a designated medium noise zone. Close the door to the ScholarSpace to contain sounds inside the ScholarSpace. 

Furniture Arrangement. 

• The default furniture arrangement of this room is classroom style, with rows of tables, two on each side, with chairs, and an aisle in the middle. 
• Those using the room are responsible for arranging the furniture to fit your needs.
• If you rearrange the room to fit your needs, you are responsible to return the furniture back to the default, classroom setting. 
• Furniture arrangement drawings are available in the room.

Equipped Technology.  A computer, microphones, two 90” mounted televisions, projector and projection screen are available in the ScholarSpace.  For additional equipment in the room, see Rod Library’s Space page on the website.

Food & Beverages. Follow University policies for the Preparation of Food and Beverages and Alcohol Policy for on-campus events.

Post-Event Cleanup. Groups must clean up the room at the end of each event. All trash must be picked up and put into the trash receptacles and leftovers must be removed.  All tables need to be wiped clean using the spray cleaner and napkins are located under the podium. Groups should also spot sweep the carpet using the portable carpet sweeper located in the alcove in the back of the room.  If groups do not clean the room after events, they will lose the privilege of using the room. 

Event Promotion. The library can promote events by posting them on the Rod Library calendar and website if requested (email lib-prc@uni.edu to request assistance). Units/departments should contact University Relations (319-273-2761) to publicize events beyond the Rod Library community.

Any violation of these policies may result in the organization’s revocation of the use of the ScholarSpace.

Procedure for Applying Policy (if applicable)

• Reservations should be made through our online reservation system. Reserving party will receive notification once the reservation is approved or denied.

Usage of Terms/Terminology (if applicable)

• Not applicable

Revision History

January 12, 2016 (rev. 2017; 10/2018; 01/2020; 8/12/2020; 7/15/2024; 09/11/2024): Policy was updated to reflect the current practices in the Library.

Library Related Policies and Procedures

Library hours

University Related Policies and Procedures

Preparation of Food and Beverages
Alcohol Policy

External Related Policies and Procedures

Not applicable