ScholarSpace Terms of Use

Purpose. The ScholarSpace, located in room 301 on the 3rd floor of the library, will be used for hosting visiting lecturers, public events and scholarly communication on campus. Library faculty and staff will have priority use of this room.

Hours of Use. The library will schedule the ScholarSpace for events during regular library hours.

Event Promotion. The library will promote ScholarSpace events by posting them on the Rod Library calendar and website. Email sends e-mail) to request assistance. Units/departments can work with University Relations (319-273-2761) to publicize events beyond the Rod Library community.

Capacity. The ScholarSpace holds a maximum of 100 people. If you need space for 50 people or less, we will help you locate another space within the library.

Who Can Use. The ScholarSpace can be reserved by all members of the University of Northern Iowa community.

Access. The ScholarSpace key will need to be checked out from the Circulation Desk. Bring your UNI IDor have your fingerprint on record with the DOR in order to complete your checkout.

Room Instructions. Inside the podium, you will find a folder that shows how to control the lights and the default arrangement of the tables and chairs.

Food & Beverages.  Your group is responsible for supplying the food/beverages, serving items, utensils, and any other items needed to serve. Please follow University policies for the Preparation of Food and Beverages and Alcohol Policy for on-campus events.

Post-Event Cleanup. Your group must do a thorough cleanup of the room at the immediate end of your event. All trash must be picked up and put into the trash receptacles. All leftovers must be removed and taken with you or moved to the staff lounge. All surfaces (tables) need to be wiped clean. The spray cleaner and napkins are located under the podium. If the room needs vacuuming, please contact the Dean’s office. If the room is not cleaned, there will be a $25 charge.

Furniture Arrangement.  The furniture in the room will be set as a default arrangement. If you rearrange the room to fit your needs, please remember to put the furniture back in the default. If the room is not arranged to fit your need and you would like the library staff to rearrange the room, there is a $25 charge.

Equipped Technology.  A computer, microphones, two 90” mounted televisions, projector and projection screen are available in the ScholarSpace.  Additionally, a designated ScholarSpace laptop may be checked out at the Circulation Desk if needed.

Any violation of these policies may result in the organization’s revocation of the use of the ScholarSpace.

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