Collection Drive Guidelines

Purpose

The purpose of this policy is to provide guidelines on who and how to gain permission to place collection boxes   and/or other charitable causes solicitation within the facilities governed by the Rod Library.

Scope

This policy applies to any person or group wanting to place a collection box and/or other charitable causes solicitation at Rod Library or within the TEACH Studio.

Definitions

Facilities governed by the Rod Library include all spaces within the university library building and the TEACH Studio space in the Schindler Education Center building. 

Rod Library

Policy

Policy Statement

Recognized student groups or academic departments/classes may request permission to place a collection box or charitable receptacle within Rod Library or the TEACH Studio.  The library will give permission if they are able to accommodate the request based on space, university mission alignment, and at the discretion of the Rod Library.

Guidelines

  • One organization/collection box will be allowed at each location at a time.
  • Display is allowed up to two weeks at a time and must be picked up promptly at the end of the scheduled time.  If donated items are not picked up on the agreed upon date, and other arrangements have not been made, they will be donated to a local charity.
  • Collections or charitable causes can only be for goods that fit in the box provided by the requesting organization (such as food, clothing, personal hygiene or small household items).
  • The collection of monetary donations in these boxes is prohibited.
  • The organization is responsible for maintaining the collection containers.  
  • The Rod Library will not be held responsible for stolen, damaged, and/or lost property. 
  • University staff may move containers for cleaning and maintenance purposes.

A request must be submitted two weeks before the beginning of the collection drive.

Procedure for Applying Policy

Email Melinda Beland (melinda.beland@uni.edu) with the following information at least two weeks before your requested date:

  • Name of the UNI organization.
  • Contact name, email, and phone number.
  • Specific dates of the drive (beginning and ending).
  • Purpose of the drive and the items to be collected.

Approval and directions of next steps will be given via email. 

  • Drop the collection box off at the respective Library Services Desk within Rod Library or TEACH Studio. 
  • The display receptacle should not be too large, as space is limited, and should include the following information:
    • Name of the sponsoring UNI affiliated organization. 
    • Contact Information for questions/concerns.
    • Purpose of the drive, including who will be the recipient of the donated items.
    • Deadline.

Related Policies and Procedures

Library Related Policies and Procedures

University Related Policies and Procedures

External Related Policies and Procedures

Approval and Revision History

  • Date Issued: 03/09/2018
  • Date Last Updated/Reviewed: 07/17/2026
     
  • Approved By: Dean’s Advisory Group
  • Responsible Party: Marketing & Public Relations Specialist